Office Specialist - Return Utah

Full-time Job

Position start date: ASAP

Location: Provo, UT

Job Type: Full-time Job

Hours per Week: 40 hours

Job Category: Comms

Counts for 399R credit? See course requirements

Counts for 496R credit? See course requirements

Wage/Salary: $16 an hour

Application Deadline: Until filled

The Office Specialist I performs the following tasks:

Prepare and issue purchase authorizations and submit invoices for payment.
Perform basic accounting tasks including tracking and accuracy checks of accounts payable/receivable.
Assist applicants and clients with disabilities in accessing vocational rehabilitation services.
Provide exceptional customer service to clients, vendors and community partners.
Greet and check-in clients and visitors as they arrive.
Answer and direct incoming phone calls and emails.
Provide basic information about USOR and the application process.
Contact vendors for client service purchases on a regular basis.
Use Google Calendar to track, schedule and coordinate meetings, appointments or other office activities.
Complete daily out-bound reminder calls to clients.
Fax, mail, copy, email, and scan/attach documents into the case management system.
Understand and keep up to date on current fiscal policy and procedure.
Assist counseling staff with administrative tasks as assigned.
Process agency documents including reviewing for accuracy and completeness.
Provide the public and others with information and assistance in completing agency forms and applications.
Participate in office trainings and meetings.
Maintain supply inventory and assist in purchasing supplies.

Minimum Requirements

The model applicant for this position is someone who:

Has at least one year of work-related experience doing office support/basic accounting functions.
Has experience working with diverse populations including people with disabilities.
Has excellent communication and customer service skills.
Has attention to detail when reviewing documents and entering data.